Every dollar goes straight into your account, not ours.
Most field software sits in the middle of your money, taking a cut of every payment on top of processing. RSP doesn’t take a cut. We partner with Stripe — one of the world’s largest payment processors — to route your money straight into your own account, under your brand. We never touch a cent.
Every job has a Budget tab
The original estimate sits on one side, the actuals on the other — computed from the crew’s own submitted time and materials — with every approved change order alongside. Contract total, real cost and margin, at a glance, before anything is billed. The invoice is a few clicks from there.
On one real job the crew was off site by two on an eight-to-four booking, so labor came in under what was priced — and the Budget tab said so before anyone had to ask.
Change orders that never re-quote
When the job grows halfway through, the accepted estimate stays frozen — that is what makes it a contract. The extra work becomes a change order: a short plus-or-minus document that never restates the original scope. It shows three numbers — current contract, this change, new total — identical for the office and the customer. The customer approves by typing their name, told plainly that there is nothing to pay right now, and nothing about the change is billable until they do. Credits are just negative lines, which is how work honestly comes off a job.
On that same job, the tech posted at 9:24 that the panel sat further from the garage than the photos had suggested — a longer cable run than the estimate priced. The change order went out before lunch and was approved at 11:15: $3,432.00 became $4,147.00, with the customer’s yes on the record before the trench was cut.
Invoice from three sources
The invoice never starts blank. Bill the contract — the accepted estimate plus every approved change order. Bill the actuals — the hours and materials the crew really logged, at rate book prices. Or start from scratch, for the jobs where neither fits. An option that isn’t available says why it isn’t, and the paid deposit credits against the balance automatically.
Paid online, into your account
Card or bank transfer, on a branded page right on the document the customer already has open — settling into the business’s own merchant account. We never touch a cent. Checks are first-class, not a fallback: the invoice says who to make it out to and where to send it, and with online payments switched off there are no dead buttons — the check and phone details simply are the payment section. Either way, an invoice flips to paid when the money is real: a card in seconds, a bank transfer when it clears, a check when the office marks it received.
QuickBooks follows the money
Money events are the only triggers — estimate sent, estimate accepted, deposit paid, invoice sent, invoice paid — each pushed to QuickBooks the moment it becomes a fact. Change orders amend the one QuickBooks estimate, which stays current instead of piling up superseded copies. A client QuickBooks doesn’t have yet is matched or created the moment their first money event lands. And the connection never holds up your business: a failed push is visible on the job and safely retryable without creating a duplicate, and sending never waits on QuickBooks — the customer gets their invoice whether or not the books are reachable.
Two honest endings
Paid closes the job — the normal ending. For warranty work, courtesy calls and the job that fell through, close with no charge is an honest ending of its own: no invoice, a required note saying why, on the record. What the customer saw through all of this — and what they didn’t — is your name on everything they see.
Deposit Tuesday, paid in full fourteen minutes after the invoice
Where does the money actually go?
Into a merchant account in your own business name. Payments settle directly to your bank, your name is what appears on the customer’s statement, and refunds and disputes are handled in your own processor dashboard. ReadyServicePro adds no platform fee, takes no cut and holds nothing — we are not in the path the money travels.
What happens when the job grows halfway through?
The accepted estimate stays frozen and the extra work becomes a change order — a short plus-or-minus document the customer approves by typing their name, with nothing billable until they do. From then on the contract total is the estimate plus every approved change, and that is the figure the invoice bills from.
Do I bill the quote, or the hours my crew actually worked?
Whichever fits the job. Billing the contract charges the accepted estimate plus approved change orders — the natural close for quoted work. Billing the actuals charges what the crew really logged, at rate book prices — the natural close for time and materials. Either way the paid deposit credits against the balance automatically.
Does this replace QuickBooks?
No. ReadyServicePro runs the job and QuickBooks stays your books of record. Money events flow across as they happen — estimates, change orders, deposits, invoices, payments — and a client QuickBooks doesn’t have yet is matched or created the moment their first money event lands, never duplicated. Anything pulled the other way is a button you press.
When does an invoice count as paid?
When the money has genuinely settled. A card settles in seconds and the invoice flips to paid immediately. A bank transfer shows as processing until it clears, and nothing is marked paid before then. Payments taken by check or over the phone are marked paid by the office, so the paid stamp always means real money.